Commence Planning ASAP: Proactivity in planning varies based on a team’s previous big-event experience. However, agencies that lay the groundwork for collaboration early by creating cross-agency committees, quantifying resources and contingency planning feel more prepared for managing large-scale events.
Ready All Players: Large event footprints can be vast, involving numerous pop-up fan events and minor venues with niche requirements. Public-sector air, rail and transit systems may serve as the backbone of mobility, while private-sector charter buses, fleets, rideshares and general aviation can fill gaps and offer visitors multiple options and price points.
Security and Communication: Successful hosts work with law enforcement agencies to optimize security while providing visitors with appropriate levels of access. When an event attracts large numbers of international visitors, planners strive to simplify wayfinding and offer digital tools to minimize disorientation due to language barriers. They also keep locals informed about unusual traffic congestion that arises from construction or during events.
Federal, State and Local Alignment: The most momentous events require tight coordination across all levels of government. For example, next summer the 2026 FIFA World CupTM tournament will be held in North America, with matches in 11 U.S. cities. This may represent the largest sporting event in history. Accordingly, the White House has formed a task force to coordinate federal involvement in the nationwide event, with participation of various executive departments, law enforcement and security agencies. Vertical integration of agencies and jurisdictions is crucial.
